Everything that ships
with your metal.
From Material Test Certificates to Bills of Lading — a complete guide to how Vajra International documents, packs and ships to 10 export markets. Built for procurement teams, EPCs, and freight forwarders clearing customs.
Documents included as standard
Every Vajra International shipment includes these documents. Third-party inspection and additional attestations are available on request.
Commercial Invoice
Issued per shipment — lists item descriptions, HS codes, quantity, unit price, total FOB/CIF/CFR value, payment terms and bank details.
Issued by: Vajra International
Packing List
Item-by-item breakdown of boxes/crates: net weight, gross weight, dimensions and package count. Mandatory for customs clearance in every market.
Issued by: Vajra International
Material Test Certificate (MTC)
Chemical composition and mechanical properties (tensile, yield, elongation) per heat/lot. Issued for every batch of raw material used in production.
Issued by: Mill / In-house QA
Certificate of Origin (CoO)
Certifies Indian origin for preferential tariff treatment under FTAs. Issued by export promotion councils / chambers of commerce.
Issued by: EEPC India / Chamber
Inspection Certificate
Third-party pre-shipment inspection available on request — SGS, Bureau Veritas, TÜV or OMIC. Report covers dimensional check, finish and packing.
Issued by: SGS / BV / TÜV (on request)
Bill of Lading (B/L)
Issued by the shipping line after container loading. Negotiable B/L (for LC payments) or Express / Telex release (for TT). Original couriered or surrendered at origin.
Issued by: Shipping line
MSDS / SDS
Material Safety Data Sheet for treated or coated products (zinc-coated, powder-coated, epoxy). Required at some ports for hazmat classification.
Issued by: Vajra International
Phytosanitary Certificate
Required when shipments include wooden crates or dunnage — certifies heat-treatment to ISPM-15 standard. Issued by NPPO-India.
Issued by: NPPO India / Fumigation agency
Which term works for your port
Vajra International ships on FOB, CIF, CFR, EXW and DDP terms. CIF is the most common for Middle East and Asia — we arrange sea freight and minimum insurance. FOB is preferred when buyers have established freight contracts.
Free on Board
Vajra delivers goods on board the vessel at Kolkata/Haldia port. Risk and freight cost from port onwards falls to the buyer. Most commonly used when the buyer has their own freight contract.
Buyers with freight agreements · Bulk orders
Cost, Insurance & Freight
Vajra covers sea freight and minimum cargo insurance to the destination port. Risk transfers at origin port. Most common term for Middle East, Southeast Asia and Africa.
UAE, Saudi Arabia, Philippines, Kenya, Qatar
Cost & Freight
Same as CIF but buyer arranges their own cargo insurance. Used when the buyer's insurer has lower rates or cargo value doesn't justify our coverage.
USA, Nigeria, Bangladesh, UK
Ex Works
Buyer or their freight forwarder collects from our Howrah / Kolkata facility. Buyer is responsible for export customs clearance, haulage and freight. Quoted on request.
Buyers with Indian freight agents
Delivered Duty Paid
Vajra handles everything including import duty and delivery to the buyer's premises. Evaluated case by case — requires established freight partnerships in the destination country.
On request · Select markets only
From Kolkata to your port
All shipments originate from Kolkata Port (INKOL) or Haldia (INHAL) depending on vessel availability and cargo type. Transit times are approximate sailing + port handling estimates.
Kolkata Port (Syama Prasad Mookerjee Port)
INKOL · Major seaport
- Direct calls to Middle East, Southeast Asia, East Africa
- Berths for containers up to 4,000 TEU
- Close to Howrah manufacturing facility (~10 km)
Haldia Dock Complex
INHAL · Deep-water port (Kolkata Port Trust)
- Handles larger vessels — post-Panamax capable
- Better draft for heavy bulk / OOG cargo
- 70 km from Howrah — suitable for structural steel, gratings, large fabrications
Approximate transit times — Kolkata origin
UAE (Dubai / Abu Dhabi)
12–16 days
Jebel Ali (AEJEA)
CIFSaudi Arabia (Dammam / Jubail)
14–18 days
King Abdul Aziz (SADMM)
CIFQatar (Doha)
14–18 days
Hamad Port (QAHAM)
CIFPhilippines (Manila)
18–22 days
Manila International Container (PHMNL)
CIFAustralia (Sydney / Melbourne)
20–26 days
Sydney (AUSYD) / Melbourne (AUMEL)
CIFNigeria (Lagos / Apapa)
20–25 days
Apapa (NGLOS)
CFRKenya (Mombasa)
18–22 days
Mombasa (KEMBA)
CFRUK (Felixstowe / Southampton)
24–30 days
Felixstowe (GBFXT)
CIFUSA (Houston / LA)
25–32 days
Houston (USHOU) / LA (USLAX)
FOBBangladesh (Chittagong)
7–10 days
Chittagong (BDCGP)
CFRTransit times are indicative averages — actual sailing depends on liner schedule, port congestion and transshipment routing. We confirm ETA at booking.
Harmonised System codes for customs
Use these codes when filing import declarations or applying for letters of credit. Codes are HS-2017 6/8-digit — the final digit count varies by destination country's national tariff schedule. Verify with your customs broker before filing.
Product category
HS Codes
Cable Trays (MS/GI/SS)
Cable Trays (Aluminium)
Earthing — Copper Strip / Plate
Earthing — Steel Rod / Pipe
Copper Busbars
Cable Lugs
Electroforged Gratings
Towers & Lattice Masts
Solar Mounting Structures
Steel Supports / Cantilever Racks
Crash Barriers
CNC Machined Components
HS codes are for reference only. Vajra International does not provide customs advisory. Confirm classification with your licensed customs broker or freight forwarder.
How we pack for sea freight
Wooden crates (ISPM-15)
All wooden packaging is heat-treated to ISPM-15 — required by Australia, the USA and most EU/UK ports. Certificate of heat treatment included.
Steel-strapped bales
Structural sections, gratings and long profiles are strapped into steel-banded bundles with end-cap protection. Survives container transit without crushing.
VCI poly wrapping
Volatile Corrosion Inhibitor film wrapping on copper busbars, precision components and earthing strips — prevents surface oxidation during ocean transit.
Moisture-absorbing desiccants
Silica gel or clay desiccant sachets inside sealed crates for electrical components and precision parts. Prevents humidity damage on long transit routes.
Pallet loading for FCL/LCL
Full container load (FCL) or groupage (LCL) packing is tailored to cargo type and container size (20' / 40' / 40'HC). Load plans provided with packing list.
Net / gross weights & CBM
All packing lists include verified net weight, gross weight and cubic measurements — required for freight cost calculation, B/L, and customs valuation.
TT, LC and advance payment
TT (Wire Transfer)
Telegraphic transfer — most common for repeat buyers. Typically 30% advance, 70% against copy B/L. First order may require full advance.
LC (Letter of Credit)
Irrevocable LC issued by buyer's bank, confirmed by Indian bank. All standard terms accepted. Sight or 30/60/90-day usance LC. We provide draft LC wording on request.
Advance Payment
100% advance by TT before production start. Standard for new buyers or small custom orders under $10,000 USD. Proforma Invoice issued on request.
Which countries does Vajra ship to
Named buyer intelligence, product volumes, and import data for all 10 markets Vajra International is currently configured to serve.
Ready to order? Send us a spec.
Tell us product, quantity, destination port and preferred Incoterm. We'll come back with a structured quotation — specification, finish, lead time and documentation package included.
- MTC · COO · inspection reports
- ±0.01 mm precision · in-house QA
- FOB · CIF · CFR to all major ports